Everything you play, everything you are owed, in one place
Your gigs, your mileage from your own ZIP code, your expenses, your statement each month and the bands you sub for — whoever you are playing for this weekend.
Your gig diary, for every band you play in
One list of everything you are playing, whoever you are playing it for. Three bands and a sub here and there is four diaries to keep in your head today; here it is one page, in date order, with what each one pays you next to it.
Tap a gig and you get the whole thing: where it is, when to be there, who else is on it, what the dress is, the day sheet and the setlist. Not a screenshot of a WhatsApp message from three weeks ago.
- Every band you are in, and every band you sub for, in one diary
- Say when you are away and the band knows before it takes the date
- Confirm you are travelling, from your phone, the night before
Your mileage, worked out from your own ZIP code
A fee split five ways is not fair when one of you lives round the corner and you have driven two hundred and forty miles. So travel comes off the top here: your real round-trip driving distance, from your ZIP code to that venue, at the rate the band has set, paid back to you before anything is divided.
You can see the whole calculation — the fee, what came off, what each person got back and what was left to split. It is not somebody else’s arithmetic you have to trust. It is arithmetic you can check.
And because every gig you play is recorded that way, claiming mileage as a musician stops being a January evening spent with a map and a shoebox.
- Real driving distances, not a straight line on a map
- Picking two others up on the way is a journey with stops, and it counts
- Frozen onto your statement when it is approved — a later change never rewrites it
Your expenses and your receipts, kept as you go
Strings, a parking ticket, the congestion charge, the hotel somebody said they would sort out. Photograph the receipt on the night, file it against the gig, and it is on the right statement when the month closes.
Whoever looks after the band’s money approves it — they are the one paying it back — and you can see where the claim has got to without asking anybody. A gig expense always rides with its gig, so nothing is stranded when the money is worked out.
- A photo of the receipt is the record, not a note to yourself
- Travel and band expenses kept apart, because they are paid differently
- Every receipt downloadable in one go when your accountant asks
A statement each month, and a year you can hand over
This is how band members get paid without anybody having to remember. At the end of the month you get a statement of your own: every gig you played, what you were paid for it, what travel came back to you and what expenses were reimbursed. Named, numbered, and a PDF as well as a page.
When something is wrong it is corrected rather than quietly rewritten — the superseded version stays there to look at, with what changed and who changed it. Nobody has to take anybody’s word for anything.
At the end of the year it is all still there, exportable, whoever you were playing for at the time.
- What you are owed, what has been paid, and when it was paid
- Corrections that supersede rather than overwrite
- The whole year out as a file whenever you want it
The bands you sub for, on the same account
Being asked to cover is half the work for a lot of players, and it is where the money most often goes vague. Here a sub is a person with their own ZIP code and their own journey: the travel on that gig is worked out from where you actually live, not from whoever you are standing in for.
You are asked, you accept, and you see that gig, its day sheet and its setlist — and nothing else of that band. The band pays its own member and the member settles with you, which is how it already works; what is new is that it is written down.
- Any band can ask you, whether or not you are in it
- Ask, accept and confirm from a phone, because that is where it happens
- Who owes whom is on the statement, not in somebody’s memory
Your gigs in the calendar you already use
One address to subscribe to, once, in Apple Calendar, Google Calendar or Outlook — and every gig you play or sub for turns up there beside the rest of your life, with the venue, the times, who else is on it and the drive.
It keeps itself up to date. A time that moves, a venue that changes, a gig you are asked to cover next week — it is there without you doing anything, and nothing else you have in that calendar is touched.
- One feed for every band you are in, not one per band
- Read-only: nothing here can change anything in your own calendar
- Covers the bands on Band Pro — the rest of this page is free either way
The setlist on your phone, at the gig
The set for tonight, in order, with the keys and the tempos, on the phone in your pocket — not printed at four o’clock and lost by nine. The band builds it by dragging songs about; you just read it.
Add it to your home screen and it opens like an app, and what you have already looked at is still there when the venue turns out to have no signal in the room you are actually playing in.
- Keys, tempos and the structure of each song, as your band keeps them
- The first dance, named, so nobody is guessing at seven o’clock
- Works with no signal once you have opened it
Questions players ask first
Can I use it if my band isn’t on it?
Yes. Your account is yours, not your band’s. Start a band of your own for the gigs you play, put the fee and your ZIP code in, and you get your own travel, your own expenses and your own statements straight away — whether or not anybody else ever signs up. Most people do end up asking the rest of the band, because the maths is the argument.
Does my bandleader see my expenses?
Whoever approves the band’s money sees a claim you file against that band — they are the person paying it back, so they have to. They do not see anything you file against a different band, and your ZIP code and date of birth are never shown to other members: they are used to work out your travel and nothing else.
What about the bands I sub for?
They are on the same account and in the same diary. A band asks you to cover, you accept, and you see that gig, its day sheet and its setlist — and nothing else of that band. Your travel is worked out from your own ZIP code, and the band pays its own member, who settles with you.
Is it free?
For you, yes — an account costs nothing and always will, and so does a band running itself. Band Pro is paid by whoever runs a band, per band, and it buys that band things like the booking-sheet sync, day sheets, gear records and the calendar feed. Nothing on this page asks a player for a card.
Create your account
Start your own band, join one you already play in, or get asked to sub — all from the same account.
Running the band as well as playing in it? The same account does that side too — the fee, everyone’s travel, the split, five statements at the end of the month and your own booking page.