What it does, in the order it matters
Five things worth switching for, and then everything else.
Everyone's travel, worked out per person, before the split
A band fee is not one number divided by the number of people in the room. One player lives twenty minutes away and another drives a hundred and forty miles, and pretending otherwise is where band money goes wrong.
So travel comes off the top. Each person’s round-trip driving distance is worked out from their own postcode to the venue, at the mileage rate the band sets, and paid back to them. What is left splits equally, to the penny, with the odd remainder handed out deterministically rather than rounded away.
Everybody in the band can see the whole calculation. That is the point: it is not the bandleader’s arithmetic to be trusted, it is arithmetic anybody can check.
- Real driving distances, cached so the same journey is never looked up twice
- Stops and multi-leg journeys where somebody picks two others up
- Frozen onto the statement at approval — a later rate change never rewrites it
- Add-ons on a gig (a bigger PA, an extra set) split or paid to whoever earned them
One statement per person, every month, that stands up
At the end of the month each person gets a statement of their own: named, numbered, listing every gig they played, what they were paid for it, what travel came back to them and what expenses were reimbursed.
It is approvable, which matters — approving it freezes the figures and tells everybody on it. And it is correctable without lying about history: a correction supersedes the original rather than overwriting it, so the superseded version is still there to look at, with what changed and who changed it.
Every statement is a PDF as well as a page, with the receipts behind it downloadable in one go. That is the difference between a receipt and a record.
- A stable naming scheme, so two statements are never confusable
- Unlock, correct, re-approve — with the rollover shown, never silently absorbed
- Mark paid, from where, and everyone on it is told
- The whole year exported as CSV and JSON whenever you want it
Deps that don’t break the money
Plenty of apps can help you find a dep. The hard part is what happens to the money afterwards, and that is the part nothing else models.
A dep here is a person, with their own postcode and their own journey. Once they are covering, the travel on that gig is worked out from where they actually live, not from the member they are standing in for. The band still pays the member; the member settles with their dep. Nobody has to remember which way round it went three months later.
Asking, accepting and confirming travel all work from a phone, because that is where it always happens — usually the night before.
- Anyone with an account can be asked to cover, in your band or not
- The dep sees the gig, the day sheet and the setlist, and nothing else
- Travel confirmed by the person travelling, or on their behalf with a record of it
- Who owes whom is on the statement, not in somebody’s memory
Your own booking page that knows if you’re free
A link of your own that a client can be sent. They pick a date, and the page answers free or taken from your real diary — not a form that promises somebody will get back to them.
From an enquiry you build a quote: the fee, any add-ons, your terms, an expiry. The client opens it, ticks the terms and accepts, and that becomes a confirmed gig with the add-ons attached and a deposit invoice already drafted.
No marketplace sits in the middle taking a percentage of the fee, because the link is yours.
- Free or taken is all the page ever reveals — never which gig, never who is away
- Quotes with add-ons, deposit and balance, and terms the client dates
- Invoices with a PDF, reminders and a public payment page
- Every enquiry filed with the contact it came from
Run several bands without several spreadsheets
If you manage more than one band, every one of them is in the same list, with its own people, gigs, money and settings, and one login for the lot.
Your own side is handled properly alongside: a cut that varies by county and is versioned by booking date, so a rate change next year never rewrites what was agreed on a gig booked last year. Management statements are produced the same way a band’s are, and where you share a band with another manager they can be grouped and confirmed between you.
None of it is visible to a band. A band sees its fee, its pot and its split, and that is the whole of what a band ever sees.
- Per-county rates, versioned by booking date, never retrospective
- Grouped management statements across bands you share
- Every band you manage gets Band Pro included
- Invite people, appoint managers and hand a band back, all by link
And everything else
Each of these is marked with the plan it belongs to, so nothing on this page is a surprise later.
Songs and sets
FreeA repertoire with keys, tempos and structure, standard sets, and a setlist built by dragging for a particular gig.
Day sheets
Band ProThe agency’s day sheet fetched, rendered and readable — including with no signal at the venue.
Gear, PAT and insurance
Band ProEvery unit tracked, who has it, and the next date each certificate is due, with a warning before it lapses.
To-do lists
FreeOne shared list per band that everybody adds to and ticks, plus private items only you see. Never any money on one.
Days off
FreeSay when you are away and the band knows before it accepts a date, rather than after.
Venues
FreeNotes that build up on a venue over the years — parking, load-in, the sound limiter, who to ask for.
The installed app
FreeAdd it to a phone’s home screen and it opens like an app, works offline for what you already loaded, and can push notifications.
Sheet sync
Band ProConnect the shared sheet your agency already keeps and gigs arrive on their own, with a conflict shown rather than a silent overwrite.
Your calendar
Band ProEvery gig you play or dep for, from every band on Band Pro, in the calendar you already use — subscribe once and it looks after itself.
Drive filing
Band ProAn approved statement filed into your own Drive automatically, in the folder you chose for it.
Expenses and receipts
FreeAnyone can submit one with a photo of the receipt; a manager approves it and it lands on the right statement.
Contacts and invoicing
BookingsClients, invoices, part payments, overdue nudges and a receipts pack for the accountant.
Have a look at the real screens
Every screenshot on this site is the app itself, light and dark, desktop and phone.